Virtual Offices: Office of the Future
The one constant in any business is change; changes in tactics, changes in marketing, and changes in what ways we communicate with one another. These changes have also brought on revolutionary ways people manage their business. During the period B.C. (Before Cell phones) clients knew the best way to contact a business professional was either to call or stop by the often lavishly decorated and designed (to impress) office where the business was based. And people understood the meaning of "they are not in the office at this time, would you care to leave a message?" This mobile society we live now have with e-mail, faxes, and cell phones as well as PDAs that do all of the above demand that business professionals be available for business 24/7. So how does the lone professional manage to do business and run the business, all while out in the field? With a little help from a general receptionist at the local Virtual Office.
Virtual offices are ideal for self-employed individuals, corporate satellites, small companies, start-ups, and those who want the "Fortune 500" image on a Mom & Pop budget. Most often located in a physical office in a prime area, these "Offices of the Future" supply the professional with the support team to manage the commonplace daily tasks of running an office. Most often this type of set-up is a mailbox and telephone service with the hours of a regular office. Calls are answered in a custom, professional manner, inbound and outbound mail is processed daily, clients can visit the location if they need to pick-up or drop-off items, often there is meeting space available for the professional for use on an hourly basis, and there are other services provided (fax, copy, typing, clerical) for nominal fees. And these arrangements are becoming evermore popular in this mobile society where a Blackberry and cell phone replaces the desktop and speakerphone. Everyone knows the value of making a good impression and keeping the client happy, a Virtual Office can be a key factor in making this happen for the professional on the go.
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Cost of Services
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Telephone Answering (line included)
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$110.00 per month
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Mail Service Only
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$60.00 per month
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Telephone and Mail Service (line included)
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$150 per month
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Services Provided
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- Conference Room usage at $15/hour, available from 8:30am until 5:00pm Monday through Friday, billed in 15 minute increments
- Professional customized telephone answering 8:30am-5:00pm Monday Through Friday
- Voicemail - accessible 24 hours a day from any touch-tone phone
- Front desk receptionist to greet your clients
- Daily mail service with no handling fees; customized mail forwarding and handling
- Directory strip on marquee in lobby for one-time charge of $40.00
- Kitchen, equipped with refridgerator and microwave
candy, soda and coffee machine items for a minimal charge
- Delivery services including Federal Express, Airborne Express and an in-town courier for a minimal charge
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Necessary Upfront Costs
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One time installation and setup fees(telephone accounts only)
$100.00
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Optional Costs Incurred
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Visitor Parking
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1st hour free, $1 for each add'l hour. $5 maximum per day
Validation avalible at desk with approval
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FAX Service
Incoming $1.00 per page
Outgoing 50¢ per page
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Photocopies
First 499 are 12¢ each
Over 500 are 10¢ each
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Word Processing and Secretarial
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Word Processing
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(5 minute increments)
$24.00/ hour + $.30 per page
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Secretarial
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(5 minute increments)
$24.00 / hour
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Notary
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Free to all tenants
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